Village Clerk

Registrar of Vital Statistics; FOILA Officer; Personnel Officer; Safety Officer

The Village Clerk is a public official, appointed by the Mayor and Board of Trustees to a two-year term. She reports directly to the Mayor and Village Administrator. The Clerk is responsible for assisting the Westchester County Board of Elections with Village elections and maintains all Village records and communications of the Board of Trustees such as meeting minutes, resolutions, local laws and public announcements, also:

  • Serves as Executive Secretary to the Board of Trustees;
  • Prepares and files Agendas, Minutes and Public Hearings;
  • Maintains ordinances, resolutions and contracts;
  • Issues various permits required under state statute and local ordinance;
  • Serves as Registrar of Vital Statistics (Birth & Death Certificates);
  • Serves as Safety Officer
  • Serves as Personnel Officer
  • Serves as Liaison for the Board of Elections 

    https://citizenparticipation.westchestergov.com/voting/absentee-ballots

    The Village Clerk serves as the Personnel Officer, responsible for posting job openings, receiving employment applications, maintaining all personnel files, canvassing of all Civil Service lists.  The Village Clerk is charged with a variety of personnel-related functions for the Village. The Clerk’s Office is the primary interface between the Village and the Westchester County Personnel Department for Civil Service issues. Additionally, the Village Clerk coordinates the Village’s Workers Compensation claims and serves as Safety Officer.  

The Village Clerk issues various permits; peddlers/vendors, dumpsters/pods, sidewalk/street openings, landscapers/gardeners, handicapped permits, municipal parking lots permits, dog park permits; filming and more. The Village Clerk is also the Personnel Record keeper for all employees, and the Records Access Officer also known as FOILA "FOIL" Officer: The Records Access Officer "FOILA Officer" will respond based on the availability of requested records within five days of receiving a request. The "FOILA" request form is available electronically on our website.

The Village Clerk is a Notary Public. Notarization is provided to Village residents for free for village related documents; other documents may cost up of $2.00 per each notary signature. 
Please call in advance! 914 366-5106 or 5113

*For all birth or death certificates visit:  https://www.sleepyhollowny.gov/registrar-of-vital-statistics 
or call 914 366 5110, between 10am and 3:30pm

To apply for a permit, click on the name of the form you need, print and complete the application, and return it to the Village Clerk with the appropriate fee for processing. Checks should be made payable to the Village of Sleepy Hollow.

Paula A. McCarthy Tompkins, is the Village Clerk for Sleepy Hollow. She was appointed to the position of Village Clerk in July of 2009 and previously had been appointed Deputy Clerk in January of 2008. She's been employed with the Village since 2006 and is former President (2015-2017) & former Vice-President (2011-2015) of the Westchester County Municipal Clerks & Treasurers Association Board (WCMCTA). 
Mrs. McCarthy Tompkins is Registered Municipal Clerk and a graduate of Sleepy Hollow High School. 

Joan Bucci, is the Deputy Village Clerk for Sleepy Hollow and was appointed to the position is June of 2015. Ms. Bucci is a Certified Municipal Clerk and a longtime resident of the Tarrytowns. 

Email Paula A. McCarthy Tompkins

*For the Town of Mt. Pleasant clik here:  www.mtpleasantny.com 

Staff Contacts

Name Title Phone
Paula A. McCarthy Village Clerk (914) 366-5106
Joan Bucci Deputy Clerk (914) 366-5113